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10
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The Two-Minute Pickup for Paperwork
Manage your desk all day by practicing the “Two-Minute Pick-up.” That means
before you stand and walk away for a meeting or lunch, spend two minutes tying
up loose ends, such as the following:
- Clear off the center of your desk and jot down your next three action
items for your return.
- Straighten the papers you were working on and put away any files.
- Enter new information into your database and toss scraps of paper.
- Return pens, paper clips, and stapler to their rightful homes.
- “Stair-step” your priority paperwork by putting the most important to-do
items on top, and the next ones showing under that.
- Send an e-mail to move an action forward or respond to a question.
- Prioritize telephone calls you need to make when you return.
- Pencil-mark the spot where you stopped reading.
- Clear away all clutter, and push in your chair.
- Take items with you that can be delivered or mailed so that you can get
them out of your work area.
(Excerpt from Simplify Your Life: Get Organized and Stay
That Way! by Marcia Ramsland (W Publishing).
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